Establishment of risk assessments and operating instructions

Which companies need operating instructions?

Every entrepreneur is obliged to establish operating instructions. They must be in writing. This obligation arises from various laws and regulations such as § 4 of the Occupational Health and Safety Act, § 9 (1) of the Occupational Health and Safety Act, § 12 (1) of the Occupational Health and Safety Act, § 9 of the Ordinance on Industrial Safety and Health, § 2 (1) of the Accident Prevention Regulation “Principles of Prevention” (BGV A1) and § 14 of the Ordinance on Hazardous Substances.

Employees must comply with operating instructions as a matter of principle, unless they are recognizably directed against safety and health.

Why do you need a risk assessment?

The purpose of risk assessment is to identify and eliminate dangers before they become dangers or health hazards. This assessment is the first step in protecting the safety and health of employees in the workplace.

An important form of risk assessment is also the analysis of mental stress factors. In this context, since 01.01.2014, every employer is obliged to include mental stress factors in the risk assessments!

According to the Occupational Health and Safety Act (ArbSchG), companies, regardless of their size, have a documentation obligation. According to this law, the employer must have records that document the result of the risk assessment. In addition, it must be documented which occupational health and safety measures are carried out and what result was reached in their review.

Who may set up a risk assessment?

The third sentence of §3(3) of the BetrSichV stipulates that the risk assessment may only be carried out by competent persons (as defined in §2(5)BetrSichV).

Does this mean that, with immediate effect, the risk assessment may only be carried out by workplace safety specialists (or equivalent qualifications)? Who is then responsible for the correctness of the risk assessment?

According to the Occupational Health and Safety Act and DGUV Regulation 1, the employer is ultimately obliged to ensure the safety and health of employees in the workplace. The most important instrument for implementing this obligation is the risk assessment. The risk assessment can be carried out by the employer himself or by reliable and competent persons who are commissioned separately. An assignment must be made in writing. However, the legal responsibility for the assessment remains with the employer in any case. He is obliged to check that it has been carried out.

Through our expert advice on all aspects of safety and occupational health, we support you in optimizing your occupational health and safety management and accident prevention. Our assessment takes into account all activities, work processes and elements of workplace design. Suitable occupational safety measures are derived and developed from the results of our assessment. The effectiveness of these measures must be reviewed regularly.

The experts at ProSafeCon ensure that your risk assessments and operating instructions comply with all relevant regulations. This not only gives you legal certainty with regard to authorities, employers’ liability insurance associations and insurers, but also the chance to significantly advance your internal improvement process on the path to greater success.

Risk assessment information

There is no legally prescribed procedure for carrying out a risk assessment. Based on our many years of experience in carrying out risk assessments in practice, the following steps have proven their worth:

• Preparing the risk assessment

• Determine the hazards

• Evaluating the risks

• Determination of concrete occupational health and safety measures

• Implementation of the measures

• Testing the implementation and effectiveness of the measures

• Update the risk assessment

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How we proceed if you want to have a risk assessment established

Preparing the risk assessment

We will arrange an appointment with you for an on-site inspection of the workplaces. Initially, no preparations need to be made on your part.

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Identification and assessment of the risk on site

If you have your risk assessment established by us, we will take care of the determination and assessment of the risks during the on-site appointment. For this purpose, we determine the danger potential of the workplaces by means of on-site inspections. From the determined hazard potential we derive the risk assessments and establish all necessary documents for you.

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Derivation of the operating instructions

Based on the risk assessments, we establish the operating instructions. These documents are completely established by us. On the basis of the operating instructions, the need for instruction of the employees is defined. If required, we will be happy to instruct your employees. We are also happy to help you with the continuous updating of the risk assessments.

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Our specialists for a risk assessment

Frank Czychon and Paul Röhling are your experts for the establishment of risk assessments and operating instructions. Both have many years of experience as workplace safety specialists. They are happy to use this experience to identify hazards in your company and to define suitable measures for their prevention.

Frank Czychon

Paul Röhling

Prices for the establishment of the risk assessment

*Costs depending on the complexity of the workplace and environment.

All prices are exclusive of VAT.

Rahel Küffner

Specialist Customer Management

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Risk assessment – FAQs